By-Laws: Articles I-VIII
Article I: Name
The name of the organization shall be: Vermont Society of Land Surveyors, Inc., hereinafter referred to as the Society.
Article II: Object
The Society is a nonprofit organization whose objectives shall be:
- To advance the sciences of surveying and mapping in their branches, in furtherance of the public welfare and in the interests of both those who use maps and surveys and those who make them, and to establish a central source of reference and union for its members.
- To contribute to public education in the use of surveys and maps and to encourage the prosecution of basic surveying and mapping programs.
- To establish and maintain uniformly high professional standards of work and ethics in the practice of surveying and mapping.
Article III: Membership
A. Full Member
Full Membership shall be open to any person who is a land surveyor licensed by the State of Vermont whose application, filed in the proper manner, has been approved by the Executive Committee. Full Members shall also be members of the National Society of Professional Surveyors (NSPS).
B. Associate Member
Any person interested in surveying and mapping who might not qualify for other membership. Associate members shall enjoy the same rights and privileges as full members, except that they shall have no vote in Society proceedings, nor be eligible to serve as officers
C. Student Member
Any full-time student in civil engineering, forestry, land surveying, geodesy, mapping, or other related field whose application, filed in the proper manner, has been approved by the Executive Committee. Student members shall enjoy the same rights and privileges as Full members, except they shall have no vote in Society proceedings, nor be eligible to serve as officers.
D. Sustaining Member
Any individual or firm desiring to support the aims and objectives of the Society, who may or may not be entitled to one of the foregoing classes of membership, whose application, filed in the proper manner, has been approved by the Executive Committee. Sustaining members shall not be eligible to vote or hold any office in the Society; however, if a sustaining member also holds another class or other classes of membership, the sustaining member class shall not infringe upon such rights and privileges.
E. Honorary Member
Honorary membership may be awarded by vote of the Executive Committee to any person who has actively shown interest and assisted in the promotion of the object and purpose of the Society. Honorary members shall enjoy the same rights and privileges as Full members, except they shall have no vote in Society proceedings, nor be eligible to serve as officers. Honorary members shall be exempt from all dues and assessments.
F. Emeritus Member
Emeritus membership may be awarded by a two-thirds vote of the entire Executive Committee to any member over the age of 62 who has been a member in good standing for a minimum of ten years and has exhibited meritorious service to the profession and the Society. Emeritus members shall enjoy the same rights and privileges as Full members, but shall be exempt from all dues and assessments.
G. Life Member
Life membership may be granted by vote of the Executive Committee to any Full Member 65 years old or older who has held a current dues card as a Full Member for 15 consecutive years immediately preceding, and who requests in writing to be granted the status of Life Member. Life members shall enjoy all the rights and privileges as Full members, and dues shall be 50% of Full Member dues. Additionally, Life Members shall be granted a 25% discount on all VSLS Education Programs. Current Life Members shall also be eligible for the 25% Education Program discount. This article shall become effective with dues year 2009.
H. Out-of-State Member
Members of out-of-state Land Surveyors Associations may apply for membership under this category, subject to the following qualifications and restrictions:
- The Applicant shall be an individual interested in land surveying, registered or non-registered, who is not residing in Vermont and is not practicing Land Surveying full-time in Vermont.
- The Applicant shall belong to their home State Association or Society, as a member in the same category applied for (A, B, C) or equivalent. Proof of current membership shall accompany an application or renewal.
- The Applicant’s home State Association or Society must offer a similar arrangement through their By-Laws, to VSLS members.
- The Member shall not have voting privileges in the Society.
- The Member shall not hold any office in the Society.
- The Member shall enjoy all Society benefits, publications and seminars.
- The Member’s dues shall be 50% of the regular dues of the category approved for membership.
I. Expulsion from Membership
A member in any classification may be expelled or suspended from the Society by a two-thirds vote of the entire Executive Committee. Grounds for expulsion shall be:
- Willful disregard of the Society’s principles and purposes.
- Violation of the Society’s Canon of Ethics.
- Conduct detrimental to the Society’s welfare.
- Conviction of a felony.
- Revocation or suspension of a member’s license.
The member shall receive a written copy of the charges against him or her, and shall have the right of hearing before the Executive Committee before final action is taken. A person whose membership has been revoked under this section may be reinstated only upon the affirmative vote of two-thirds of the Executive Committee.
Article IV: Dues
- Annual dues for all classes of membership shall be due and payable on the first of January of each year.
- Annual dues may be subject to change at any time upon recommendation of the Executive Committee and approval of the membership.
- Any member whose annual dues shall remain unpaid for a one-year period and who fails to pay said dues within 30 days after written notification of said arrears, shall be dropped from membership.
- Any member suspended for non-payment of dues may be reinstated upon approval of the Executive Committee and the payment of dues for the current year.
Article VI: Officers and Directors
- The officers of the Society shall be a President, a Vice-President, a Secretary, and a Treasurer. These officers, together with the Board of Directors, consisting of three members, shall constitute the Executive Committee.
- The officers and two members of the Board of Directors shall be elected each year at the annual meeting. The third member of the Board of Directors shall be the immediate past president of the Society who shall serve for one year. If there is no immediate past president, the third member of the Board of Directors shall be elected at the annual meeting.
- No person shall be eligible to serve as an officer or a member of the Board of Directors who has not been a Full member for at least one full year.
Article VII: Election of Officers and Directors
A. Method of Election
- Officers and Directors shall be elected at the annual business meeting.
- Voting shall be by ballot.
- Officers and Directors shall assume their duties at the close of the meeting at which they were elected.
B. Vacancies in Office
- A vacancy in any office shall be filled for the unexpired term by a member elected by the Executive Committee.
- Voting shall be by ballot if there is more than one nominee for the office.
- A two-thirds vote of the members of the Executive Committee shall constitute an election.
Article VIII: Duties of Officers
The president shall:
- Have a 2-year term that can be renewed for one additional 2-year term.
- Preside at meetings of the Society and the Executive Committee.
- Be an ex-officio member of all committees except the nominating committee.
- Determine the duties of the Vice President.
- Coordinate the work of the officers and committees, in order that the objectives of the Society might be promoted.
- Submit an annual report to the Society at the annual meeting.
- Appoint a member of the Executive Committee to be an ex-officio member of each standing committee.
- Have a 2-year term that can be renewed for one additional 2-year term.
- The Vice-President shall perform the duties of the President in the absence or inability of the President to serve.
The Secretary shall:
- Record the minutes of all meetings of the Society and the Executive Committee.
- Be responsible for mailing to each member of the Executive Committee a copy of the minutes of all meetings of the Society and the Executive Committee.
- Conduct such correspondence as the Society, the Officers, or the Board of Directors may direct.
- Notify officers and standing committee chairs of their elections.
- Present an annual inventory of Society property at the Annual Meeting.
The Treasurer shall:
- Oversee the work of the Administrator, who will collect and record funds in accordance with the approved budget and deposit the same in the name of the Society.
- Review financial statements prepared by the Administrator and present at each Executive Committee meeting and at other times as requested by the President.
- Review annual financial statement prepared by the Administrator, and present financial statement at the annual meeting.
- Review payments prepared by the Administrator for running the Society, and sign all Society checks.
- The Treasurer shall be bonded in amounts determined by the Executive Committee. The expense of these bonds shall be paid for by the Society.
- Work with the Administrator to invest all funds not needed for current disbursements upon approval of the Executive Committee.
All Officers shall:
- Perform the duties prescribed in the parliamentary authority, in addition to those outlined in these by-laws and those assigned from time to time.
- Deliver to their successors all official material within fifteen (15) days following the close of the annual meeting at which their terms of office expire.